School Receptionist #Woodlands

Working Hours

• School Term: Mondays to Fridays: 6:45am to 3:45pm
• School Vacation: Mondays to Fridays: 7.00am to 4.00pm

Qualifications, Skills & Experience

1. The Personnel must possess at least the following qualifications, skills, and experience:

   • at least GCE O Level qualification

   • Able to use basic Microsoft applications

   • Comfortable interacting with visitors and students

   • Capable of recording incidents and providing basic first aid

2. The Personnel must have at least 5 years of administrative experience.

Key Roles

• Provide concierge services, including handling phone calls and attending to walk-ins (students, parents, members of the public, and stakeholders)

• Use messaging apps to communicate event updates and reminders to parents

• Check the generic email daily and forward messages to relevant officers within a specified timeframe

• Record and distribute incoming correspondence upon receipt

• Monitor and track inventory of articles, and submit records to the Assistant Manager for end-of-term verification

• Contact parent volunteers to confirm their attendance for school events and activities

• Perform general administrative tasks such as typing, filing, and document preparation

• Print monthly attendance records for CCA instructors and contract staff

• Save transport approval forms (from FormSG) to a shared folder

• Act as the ad-hoc bus booking coordinator for student external activities, including monthly verification of ad-hoc school bus payments

• File documents such as bus booking forms

• Record student injuries during school hours using the Unwell/Injured Student management system, and render first aid to students (e.g., providing plasters)

• Assist in packing learning resources (e.g., booklets)

• Carry out other administrative duties as assigned by the supervisor