School Admin Assistant (Whitley Road)

Job Scope:

The Administration Assistant shall provide front desk and general administrative support to ensure the smooth and efficient running of the office. The scope of service shall include, but is not limited to, the following:

• 1. Front Desk Support

(a) Attend to enquiries and requests from internal and external clients in a professional and timely manner.
(b) Manage the receipt, collection, distribution and deposit of documents, articles and other items to and from the office.
(c) Maintain the front desk area in a neat, presentable and ready-to-use condition.

• 2. General Administrative Support

(a) Provide document maintenance and filing support
(b) Manage stationery inventory, including stock monitoring, replenishment and distribution
(c) Assist with routine HR administrative tasks
(d) Perform data entry, updating of records and basic administrative tracking
(e) Manage pantry supplies, including stock monitoring and replenishment.
(f) Provide administrative and logistical support for organisational events, meetings and activities
(g) Maintain the cleanliness and readiness of other assigned areas
(h) Assist the senior and middle management with ad hoc administrative tasks
(i) Perform any other duties assigned to support the smooth running of the office.

Requirements:

• Proficient in the following software applications:

(i) Microsoft Office (Word, Excel, PowerPoint)
(ii) Google Mail
(iii) web browsers like Chrome, MS Edge

• Preferably at least three (3) years of relevant experience in administration and front desk support, and preferably in a school environment

Contract Period: From 1 September 2026 - 31 August 2027

• Mondays to Thursdays: 9.5 hours per day, inclusive of 1 hour lunch.
• Fridays: 9 hours, inclusive of 1 hour lunch.
• Working hours will be between 7am and 6pm, subjected to negotiation with the appointed personnel.
• Service not required on Saturdays, Sundays and gazetted public holidays

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI