School Admin Assistant #Chua Chu Kang

Working Hours

• Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1hr lunch break
• Fridays: 9:00am to 6:00pm, inclusive of 1hr lunch break

Scope of Services

Reception Duties

• Manage school front counter services

• Handle visitors, parents, staff, and students, addressing their needs promptly

• Handle queries and complaints via phone

• Take and ensure messages are passed to the appropriate staff

• Transfer calls as necessary

• Manage office inventory such as stationery and administrative stores

• Receive and deliver all incoming and outgoing mail

• Handle lost and found process

• Manage loan records of school items (e.g., uniform, umbrella, etc.)

• Provide general administrative support to the admin office

• Data entry and any other duties assigned by the school

Student Service Duties

• Manage student early release (recording and contacting parents)

• Coordinate between Form Teachers and Student Management Team (SMT) on students movement (e.g., responding quickly to incoming messages, processing them, and alerting the SMT)

• Monitor students late coming, attendance, and CCA attendance (involving data entry, collating information, and processing)

• Provide real-time attendance information to support SMT

• Manage the student cellphone confiscation process

• Assist in sick bay recording, ambulance recording, and incident recording

• Manage student lift pass issuance

Qualification, Skill & Experience

The personnel shall minimally have obtained A Level qualifications or equivalent, and should preferably possess the following skills and experience:

• Experience working in front counter services

• Experience working in a school environment

• At least 3 years of experience in administration

• Proficient in IT environment, including MS Office and WhatsApp Chat

• Good communication and interpersonal skills

• Good team player with a high level of initiative

• Able to multitask

• Good social skills

• Problem-solving skills