Providing administrative support to the sales & Procurement team, including order processing, customer inquiries, delivery schedule, and data entry.
Handle day-to-day corresponding emails between suppliers and customers.
Process sales enquiries, generate quotations & consolidate orders
Track and follow up on order status with customers and suppliers.
Maintaining accurate customer records and sales documentation
Assist in coordination between customers, suppliers, internal manufacturing department and forwarder to meet shipment schedules for both export and import shipments
Work with suppliers, freight forwarder/s, and internal teams to ensure timely and cost-effective deliveries.
Collaborate with vendors, transporters, and third-party logistics providers.
Maintain operational reports on shipments, costs, and supplier performance.
Maintain the Approved Vendor List (AVL)& NDA and conduct Supplier Performance Reviews.
Process invoices, delivery orders, and payment requests for the Accounts Department.
Generate, update, and maintain Purchase Orders (POs) with accurate pricing and terms.
Track, expedite, and follow up on POs to ensure on-time delivery.
Work closely with Manager to address past-due shipments.
Resolve supplier discrepancies and manage procurement activities to meet cost, schedule, and quality requirements.
Other Ad-hoc duties as assigned by Management.
Job Requirement
Minimum of a Diploma in Business Administration/ Purchasing / Logistics or related field.
Minimum 1 - 2 years of experience in a Purchasing / Sales/ Logistics role.
Able to work independently as well as in a team.
Positive attitude, meticulous and possess good organizational skills.
Able to interact comfortably with all people of all levels
Computer Literate - Proficiency in Microsoft Office e.g., Excel, etc.
Able to converse in Mandarin to communicate with our counterpart in China.
