Sales Coordinator

La Bottega Collective is a global, multidisciplinary collective of guest experience curators, uniting La Bottega, Palatino, Beltrami, White Privé, Colosseo, and Vanity Group to deliver beauty, textiles, OS&E, and design solutions that shape the future of luxury hospitality. Guided by Italian heritage and built for the future of hospitality, we partner with the world's most visionary hoteliers, developers, and designers to shape the next era of luxury guest experiences.

Within this powerful collective, Vanity Group brings its signature obsession with beauty and innovation to the hotel landscape – elevating amenities from bathroom shelf staples to experiences that rival even the sweetest suite. Step into our house of beauty, where the world's most sought-after fashion, beauty, skincare, fine fragrance, lifestyle and spa brands come together with a signature dose of playful flair.

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WHO'S VANITY GROUP

We are a creative hub of innovative design, development, manufacturing, and marketing for the global hospitality industry.

We're the seed from which progressive fashion, beauty, fragrance and lifestyle brands grow, representing the world's most highly regarded global consumer retail brands including Jo Loves, Karl Lagerfeld, Hunter Lab, KEVIN.MURPHY, and Antipodes Nature to name a few.

Internationally renowned as the industry's best-in-class cosmetics hospitality partner, VANITY GROUP has offices in Singapore, Sydney, London, Shanghai and Dubai

POSITION SUMMARY

Reporting to our Senior Sales Manager – Southeast Asia, our Sales Coordinator – Southeast Asia is responsible for supporting the Southeast Asia Sales team with sales administration/coordination and revenue growth. This role is based in our newly created Singapore office.

RESPONSIBILITIES

SALES COORDINATION

• Assist with the management of new and existing client relationships.
• Ensure accurate data input to Salesforce, updating as required.
• Assist sales teams with market analysis activities:
• Research on various platforms such as LinkedIn and TripAdvisor
• Pull reports via SAP and/or SalesForce.
• Research and identify hotel leads and contact details for potential hotel partners.
• Support success of Southeast Asia corporate accounts deployment.
• Prepare quotations, order forms and packing forms, ensuring data is up to date in the system
• Manage and maintain hotel procurement and tender portals ensuring accurate and timely uploads of pricing, RFQs, tender submissions and related documentation.
• Provide administrative and operational support to Sales Managers coordinating the complete bespoke product development process, from initial client brief and requirements gathering through development coordination, follow-ups and final SKU creation, ensuring alignment between Sales Managers and relevant internal teams.
• Coordinate end-to-end sales sample arrangements, including shipment bookings, delivery tracking and logistics coordination.
• Take minutes for internal meetings.

STAKEHOLDER MANAGEMENT

• Maintain a high level of professionalism and motivational spirit with stakeholders at all times
• Working and collaborating with cross-functional teams to achieve outcomes and meet deadlines
• Manage upwards, articulating delays/roadblocks to senior management with a solution-focused approach
• Lead through the Company's values, coaching, supporting, and providing feedback to the team when required

ABOUT YOU

• Candidate must have full working rights in Singapore
• Minimum 2 years proven experience in sales administration or team assistant role
• Experience in beauty, hospitality or FMCG is highly desirable
• Strong administration and customer service skills
• Working knowledge of Salesforce (nice to have but not mandatory)
• Proficient in MS Office with strong focus on Excel
• Have worked in high SKU environment
• Excellent written and verbal communication skills

LA BOTTEGA COLLECTIVE PERKS

• Work From Home 1 Day a week!
• Private Health Cover once Probation Ends
• Generous discounts & gifts from inhouse and partner skincare and haircare brands including APPELLES and KEVIN.MURPHY
• Discounts with VANITY GROUP hotel partners locally and internationally including Far East Hospitality and Park Royal Collections and more
• Birthday leave to celebrate your special day
• 10% off discount with premium fitness partner Virgin Active
• Recommend friend and family bonus scheme worth up to $1000AUD