Duties and Responsibilities
- Support the Sales Team with administrative tasks related to Conference & Events.
- Provide clerical assistance including the preparation of letters, correspondence, quotations, proposals, and minutes in a timely and accurate manner.
- Prepare Banquet Event Orders (BEOs) and distribute them to internal departments.
- Coordinate with the internal departments to ensure client expectations are met.
- Attend pre-conference meetings and assist with the preparation of post-conference reports.
- Support in-house sales activities including sales calls and site inspections.
- Ensure function venues are set up according to the event order.
- Handle phone and email inquiries about event spaces, availability, and pricing
- Monitor and maintain inventory and materials used.
- May be required to be present during events to assist with coordination.
- Handle other related tasks as assigned by management.
Requirements:
- At least 1 year of experience in a similar role preferred.
- Strong organizational skills and attention to detail.
- Resourceful with excellent communication and interpersonal abilities.
- Proficient in Microsoft Word and Excel.
