Sales and project Coordinator

Responsibility

• Provide general admin support to the team.
• Responsible for data entry, filing, scanning and documentation works.
• Co-ordinate with customers, vendors and internal personnel to ensure smooth operations.
• Ad-hoc administrative duties as per assign by supervisor.

Requirements:

• Minimum any degree / diploma
• Proficient in using Microsoft Excel.
• Fluent in English spoken and reading
• Responsible individuals with initiative
• Team player, meticulous and pays attention to details.
• Possesses a can-do attitude and positive mindset about work
• Eager to learn
• Fresh graduates are welcome to apply.

Job description

Sales, Service / Direct Sales Co-ordinator

- Responsible to monitor and update Order Direct / Service Sales Schedule.

- Feedback Order Direct Sales Schedule (ODSS) report on every Monday.

- Prepare draft suppliers purchase order.

- Coordinate with suppliers, manufacturers, customers, sales engineers & courier services for order acknowledgement, delivery schedule and arrangement based on Order Direct / Service Sales Schedule.

- Photo taking and physical inspection upon receipt of delivery from supplier (Coordinate with Material Officer).

- Coordinate the approval of payment for PO with SIC and submit to Accounts Department.

- Prepare packing list and label for customers goods.

- Prepare of draft DO/INV/PFIV.

- Scan and backup all deliver documents in server.

- Circulate quotations & orders secured with supporting documents to engineer in charge.

- Ensure delivery documents are compiled and returned with essential acknowledgement such as vessel stamp and export permit, for filing.

- Support sales department in preparing sales documents for quotation submission.