Job Responsibilities
1. GoListid (Owned Responsibilities)
- Issue Purchase Orders (PO), Delivery Orders (DO), and Invoices on Globe3
- Create and update listings on the GoListid platform for all purchase, sales, and post-inspection transactions
- Maintain inventory movement records for sales meetings
- Coordinate with the Operations Team for deliveries and collections
- Prepare inspection checklists and documentation folders for Sales and Operations teams
- Send PO/DO/Invoices to customers or suppliers via email or WhatsApp
- Redirect GoListid platform and WhatsApp enquiries to the Sales team
- Visit yards and sites for inventory verification and audit purposes
- Maintain proper filing and documentation (hardcopy & Google Drive) for audit purposes
2. Mlion (Support Responsibilities)
- Assist in issuing PO/DO/SO/Invoices on Globe3
- Assist in preparing Basecamp updates and taking minutes for weekly sales meetings
- Assist in collecting signed Delivery Orders and coordinating prompt billing
- Update sales and delivery records after customer billing or delivery
- Assist in sending PO/DO/Invoices to customers or suppliers via email or WhatsApp
- Assist in preparing and sending the original CI/DO/PO to customers
- Assist in coordinating shipping matters with local agents, transporters, and customers
- Support the logistics team in handling shipping documentation from trucking arrangements through to final delivery
- Arrange and coordinate third-party logistics services when required
- Issue final invoices upon successful delivery
3. Office Administration & Reception (Shared Responsibilities)
- Handle front desk duties, including answering calls, welcoming visitors, courier handling, and document management
- Maintain and prepare meeting rooms, including cleanliness, setup, and refreshments
- Coordinate meeting room bookings to prevent conflicts
- Monitor and replenish office and pantry supplies in coordination with HR
- Manage daily company mail, including sorting, filtering, and distribution
- Support company events, festive gift coordination, and other office activities
- Assist HR with employee engagement activities and general office management tasks
- Perform ad-hoc administrative duties as required by management
Job Requirements
- Minimum O Level / A Level / ITE / Diploma or equivalent
- Fresh graduates welcome prior experience in sales/admin/logistics support is a plus
- Proficient in Google Workspace / Microsoft Office
- Comfortable coordinating with multiple stakeholders (sales, shipping partners, finance, operations)
- Strong organizational skills and attention to detail
- Good communication skills and ability to liaise with internal and external parties professionally
- Able to work independently and manage multiple tasks in a fast-paced environment
We regret to inform that only shortlisted candidate will be contacted.
