Position Summary
As part of our digital transformation journey, we are creating a new role within our partner company to drive operational excellence and support business growth. This position offers a unique opportunity to be part of a core team leading the digitalization of both frontend and backend operations. As digitalisation adoption increases, administrative workload is expected to decrease, enabling greater focus on strategic, governance and value-added activities.
This hybrid role blends sales coordination, administrative support, and digital enablement, and is critical to ensuring smooth backend operations while contributing to business development in the corporate and commercial construction sector.
Our strategic intent is to use digitalization as the enabler and foundation for implementing advanced systems, including AI-driven workflows, analytics, and automation. The journey will be challenging but highly rewarding, offering the opportunity to shape how technology transforms our business.
By joining us at this pivotal stage, you will gain future-ready skillsets in enterprise systems, paperless workflows, and Microsoft-centric tools. These are valuable skills in an increasingly tech-driven industry. You will be part of a team that values continuous learning, practical innovation, and structured execution.
Key Responsibilities
Sales Support
- Monitor tender portals (e.g., GeBIZ) and identify relevant opportunities.
- Coordinate with the Project Manager for timely tender submissions.
- Prepare and manage quotations, proposals, and supporting documents for bids.
- Maintain organized records of client communications, contracts, and sales activities.
- Represent the company at meetings, briefings, and industry events to build relationships.
Project & Operations Support
- Handle general office administration and procurement tasks.
- Manage stock and ensure efficient deployment of equipment to customer sites.
- Act as the primary point of contact for vendors and suppliers.
- Support project handovers by liaising with operations and site teams.
General Finance Support
- Assist with invoice preparation, payment follow-ups, and expense tracking.
- Coordinate with external Accountant and HR provider for payroll and compliance matters.
Digital & IT Enablement
- Support ERP system implementation and train staff on system usage.
- Provide basic IT support for office systems and software.
- Assist in implementing digital workflows to improve efficiency and reporting.
What We Are Looking For
- Strong coordination, communication, and administrative skills.
- Ability to manage multiple priorities and stakeholders effectively.
- Professional and confident in engaging both internal teams and external clients.
- Willingness to learn and adopt digital tools in a Microsoft-centric environment.
- Healthcare sector experience will be an advantage.
- Experience in surveillance and access control industry will be an advantage.
- Prior experience in sales coordination, project administration, ERP is an advantage but not mandatory.
Why Join Us
- Well-established company specializing in security and access systems, with a strong track record of consistent revenue growth in key government infrastructure projects.
- Gain exposure to both sales strategy and project operations in a growing sector.
- Work in a company that values execution excellence and practical digital transformation.
- Opportunity to work in a digitalised environment, where our goal is to build an efficient enterprise backed by strong systems with structured processes, and a collaborative team culture.
- Competitive base salary with performance-based incentives tied to successful project wins.
- We welcome senior executives who aspire to progress into this role. We are committed to supporting your development and helping you grow alongside the company.
