Sales Agent (Admin)

Responsible for supporting the Assistant Director of Sales/ Account Director / Senior/ Business Development Executive/ Manager in all sales functions to achieve department goals and objectives.

RESPONSIBILITIES:

. Ensure all reports are secured in time for prompt circulation, submission and filing.

. Ensure proper filing of sales files, collaterals and documents.

. Ensure proper care and maintenance of all sales equipment.

. Maintain proper inventory of sales supplies and stocks.

. Ensure proper update and maintenance of all sales templates and reports.

. Ensure prompt retrieval of and timely response to all sales leads.

. Assist BDMs in follow up of sales leads and closure of contracts and rooming lists.

. Assist BDMs in maintaining database to ensure all information are accurate and updated.

. Assist BDMs to reply to client telephone and email enquiries promptly while they are out of office.

. Prepare and send proposals, contracts, and other reports and submissions as required by department.

. Prepare welcome cards, invite cards, amenity forms, requisition forms and other forms as scheduled and/or required by department.

. Actively participate in client activities like site inspections, entertainments and client events to build rapport with key contacts.

. Assist BDMs in planning and execution of client events and activities.

. Assist BDMs to liaise closely with other departments within the hotel to ensure efficient and regular communication of sales activities.

. Assist BDMs with travel arrangement plans and related activities.

. Assist the Secretary to EAM, Sales & Marketing as and when required.