Sales Administrator/Coordinator

Job Responsibilities:

- Communication & Coordination

. Act as the link between departments, ensuring information flows smoothly.

. Handle correspondence (emails, phone calls, memos).

. Schedule meetings and prepare agendas.

- Documentation & Record Management

. Maintain accurate records (contracts, reports, compliance files).

. Organize filing systems (digital and physical).

- Operational Support

. Manage calendars and travel arrangements for executives.

. Track deadlines and ensure timely completion of tasks (submit work permit for shipyard, PSA, etc).

. Coordinate and arrange collection and delivery.

. Support procurement and logistics by preparing requisitions or liaising with suppliers.

- Customer & Stakeholder Support

. Serve as the first point of contact for clients or visitors.

. Handle inquiries and direct them to the right departments.

. Support operation & service teams with documentation and follow-ups.

- Financial & Sales Support

. Prepare draft invoices, expense reports, and payment records.

. Prepare draft quotation and follow up for orders.

. Any other ad-hoc duties as & when assigned

Requirements

. Minimum GCE O level

. Must be detail-oriented and strong organizational skills

. Competence with MS Office

. Good personality and able to handle customer queries

. Salary will commensurate with experience

Job Description

Working Days: Monday to Saturday

• Working Days/Timing: 8:30am to 5:30 pm (Monday to Friday)
• Working Days/Timing: 8:30am to 12:30 pm (Saturday)
• Location: Tuas
• Marine Industry