We are looking for an administrative executive that plays a vital role in ensuring smooth day-today operations within ArkStack. This role combines general administrative functions with sales administration responsibilities, supporting both internal operations and the commercial team. The candidate will work closely with the Director, Business Development Manager, and other stakeholders to ensure efficient coordination across departments.
Responsibilities
General Administrative Duties
- Manage office administration, including correspondence, document management, and filing.
- Coordinate employee onboarding and offboarding, ensuring documentation and access rights are properly handled.
- Handle meeting scheduling, travel arrangements, and minute-taking for internal and external meetings.
- Support finance by preparing payment instructions (Maker role), forwarding monthly bank statements, and tracking expense submissions.
- Collect and manage physical mail and communications from external parties.
- Assist in maintaining company records and compliance paperwork.
Sales Administrative Duties
- Prepare and issue sales quotation, standard contracts and service orders in line pricing guidelines.
- Maintain accurate records of all quotations and follow up on pending approvals
- Process and track signed service orders/contracts accurately and efficiently, ensuring all necessary documentation is complete.
- Update and maintain sales reports, dashboards and CRM
Generate weekly/monthly sales performance reports for management review. - Organize and archive sales contracts, agreements, and supporting documents.
- Ensure compliance with internal approval processes.
- Coordinate with Marketing for campaigns, promotional activities - printing of name cards, brochures etc.
Requirements
- Minimum Diploma or Degree in Business Administration, Management, or related field.
- A minimum of 1-3 years of relevant work experience, with experience in a managed services environment being an advantage.
- Proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Slides)
