Sales Administration Coordinator - JY

Job ID: 20476

• Location: MacPherson
• Working hours: 9am to 6pm
• Salary: up to $3,500 (Depending on experiences)

Job Description

• Sales Administration: Provide daily administrative support to the sales team, including preparation of quotations, sales reports, order summaries, customer-related documents, and other sales support materials.
• Customer Order Management: Process, monitor, and follow up on customer purchase orders (POs), sales orders, order confirmations, delivery schedules, and related documentation to ensure accuracy and timely fulfilment.
• Customer Coordination: Communicate with customers and distributors regarding order status, product availability, delivery schedules, pricing, documentation, and other sales-related enquiries.
• Internal Coordination: Coordinate closely with sales, customer service, logistics, warehouse, finance, planning, and other relevant departments to support smooth order fulfilment and on-time delivery.
• Quotation & Pricing Support: Prepare quotations, maintain pricing records, coordinate internal pricing approvals, and ensure quotations are issued in accordance with company requirements and policies.
• Inventory & Delivery Follow-up: Monitor product availability, shipment schedules, backorders, and delivery status, and promptly communicate any potential delays or issues to the relevant parties.
• Documentation & Data Management: Maintain accurate and up-to-date customer information, sales records, product data, order documentation, and related information in SAP, SQL, or other company systems.
• Sales Reporting: Prepare periodic sales reports, order status reports, delivery reports, and other operational reports for management review.
• After-Sales Support: Assist in handling customer complaints, delivery discrepancies, invoice enquiries, returns, and other sales-related issues by coordinating with the appropriate internal departments.
• Office Administration: Manage day-to-day office administrative matters, including purchasing and maintaining adequate stock of stationery, pantry supplies, office equipment, and other office necessities.
• Travel Arrangements: Coordinate business travel arrangements, including flight bookings, hotel reservations, transportation, travel schedules, and related administrative arrangements for employees and visitors.
• Administrative Records: Maintain proper filing, office records, administrative documents, service agreements, invoices, and other relevant documentation.
• Other Duties: Perform any other sales, administrative, or operational duties as assigned by management from time to time.

Job Requirement

• Diploma or equivalent qualification or a related discipline.
• 1-2 years of experience in sales administration, sales coordination, customer service, or order management.
• Experience in the semiconductor, electronics, or technology industry will be an advantage.
• Familiarity with customer purchase orders, sales orders, quotations, delivery coordination, and invoicing processes.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using SQL systems such as SAP.
• Good communication and coordination skills, with the ability to liaise effectively with customers and internal stakeholders.
• Strong attention to detail, accuracy, and organisational skills.
• Able to manage multiple tasks, prioritise deadlines, and work independently in a fast-paced environment.
• A responsible, service-oriented, and team-focused attitude.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [Confidential Information] with the email subject header Job Application for 20476, Sales Administration Coordinator.

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135