Retail/Warehouse Admin Assistant

LOOKZ PTE. LTD.

Early Applicant

Posted 3 days ago
Be among the first 10 applicants

1-3 Years

SGD 2,200 - 3,000 per month

Singapore

Job Description

Job Title: Retail/Warehouse Admin Assistant
Location: Asiawide Industrial Building (with occasional travel to Balestier and Ubi)
Employment Type: [Full-time / Permanent]

Key Responsibilities:

1. Billing & Sales Documentation

Prepare and process:
Quotations
Sales Orders (SO)
Delivery Orders (DO)
Invoices
Ensure accuracy in all billing and sales-related documents.
Coordinate with the sales and warehouse teams for document flow.

2. Document Filing (Hardcopy & Softcopy)

Perform 3-way matching and proper filing of:
Purchase Orders (PO)
Delivery Orders (DO)
Invoices
Scan, photocopy, label, and archive documents (digitally and physically).
Maintain well-organized filing systems for easy retrieval and compliance.

Note: This task requires extended time standing in front of photocopiers and scanners.

3. Inventory & Warehouse Admin Support

Assist in maintaining accurate stock records and documentation.
Support inventory movement tracking and periodic stock checks.
Liaise with warehouse staff for stock-in/out recording and reporting.

4. General Administrative Duties

Perform data entry and ensure accuracy in system updates.
Provide general admin and operational support to retail and warehouse departments.
Assist with any ad-hoc duties as assigned by management.

Requirements:

At least 1-2 years of administrative or warehouse support experience.
Strong attention to detail, especially in document handling and filing.
Physically able to stand for extended periods for scanning/filing tasks.
Proficient in Microsoft Excel, Word, and document management software.
Good organizational and time-management skills.
Able to multitask and work independently.
Positive attitude, team player, and willingness to learn.
Comfortable with occasional travel between Asiawide, Balestier, and Ubi locations