Job Description

Receptionist

Key responsibilities include:

1. Reception & VisitorManagement

. Attend tovisitors, parents, students and staff at the reception counter professionallyand courteously.

. Answer, screenand manage incoming calls and enquiries, and promptly direct them to theappropriate personnel.

. Verify visitoridentities and direct visitors to the appropriate personnel or venue.

. Ensure thereception area is tidy, welcoming and secure at all times.

2. Administrative Support

. Perform generaladministrative duties, including data entry, issuance and tracking of physicalkeys and access cards, and maintenance of proper records.

. File andarchive documents in accordance with the school's records managementguidelines.

. Prepare simplecorrespondence, forms and notices as directed.

. Assist withincoming and outgoing mail and deliveries, including logging, sorting anddistributing them to the relevant staff.

3. Equipment & OfficeUpkeep

. Maintainphotocopiers and other general office equipment by replenishing consumablessuch as paper and toner, clearing paper jams, and promptly logging andcoordinating servicing and repairs with vendors.

. Maintain thecleanliness and orderliness of the General Office pantry and storeroom.

4. Stationery & StockManagement

. Manage theschool's inventory of stationery and office supplies.

. Conduct stockchecks at least once a month and maintain accurate, up-to-date inventoryrecords.

. Raise purchaserequests when stocks fall below the minimum threshold.

. Receive andverify deliveries against purchase orders and update inventory recordsaccordingly.

5. Student Administration

. Assist with theSecondary 1 registration exercise and processing of student transfers,including verifying documents, updating student records in the school's studentmanagement system, and liaising with parents and relevant parties.

. Assist withother student administration matters as directed, including issuing letters,collecting forms and documents, and attending to student-related enquiries atthe reception counter.

6. Email Management

. Manage theschool's general email inbox, ensuring that incoming emails are acknowledgedwithin one working day and promptly routed to the appropriate staff forfollow-up.
. Maintain asimple log of emails received and their routing status to facilitate trackingand follow-up where necessary.
7. Ad-hoc Duties
. Carrying outany other duties as assigned by the school's management and staff in support ofthe school's operations.

1. Qualifications GCE O Levelor Higher NITEC

2. Experience 3 years ofworking experience in reception and general administrative duties in asecondary schoo

Contract Period: From 1 January 2027 to 31 December 2027

Option to Extend 1year from 1 January 2028 to 31 December 2028.

Working hours:

Mondays to Thursdays: 8:00am to 5.30pm, inclusive of 1 hour lunch break
Fridays: 8:00amto 5:00pm, inclusive of 1 hour lunch break
Service not required on Saturdays, Sundays and gazetted public holidays