Job Description

About the Role

Our client, a well-established global financial institution with an international presence, is looking to appoint a professional and personable Receptionist / Corporate Office Coordinator to support its Singapore office.

This is an exciting opportunity to join a highly regarded organisation known for its strong professional culture and international working environment.

The successful candidate will take ownership of the front-office experience, ensuring visitors and employees receive a consistently high standard of service. Beyond reception duties, the position will involve broader office coordination and administrative responsibilities, making it an excellent opportunity for someone who enjoys a varied, people-oriented role.

Key Responsibilities

Manage daily front-desk operations, serving as the first point of contact for visitors, business partners and employees.
Coordinate visitor arrangements, incoming enquiries and general correspondence, ensuring a seamless front-office experience.
Organise meeting room schedules and assist with meeting preparations, including refreshments and other hospitality arrangements.
Maintain the overall presentation and functionality of the office, including shared facilities and workplace amenities.
Provide administrative assistance across the business, including document preparation, expense processing and travel arrangements.
Coordinate with external service providers, building management and vendors to support daily office operations.
Assist with employee onboarding arrangements, office access and other workplace coordination matters.
Support the planning and execution of internal events, employee engagement activities and corporate functions.
Handle confidential information and sensitive matters with professionalism and discretion.

Requirements

Minimum 3 years of relevant experience in reception, office administration, corporate services or hospitality.
Excellent communication and interpersonal skills, with a polished and approachable personality.
Strong organisational and multitasking abilities, with good attention to detail.
Proficient in Microsoft Office applications, particularly Outlook, Word and Excel.
Comfortable working in a fast-paced and professional corporate environment.
Resourceful, proactive and willing to take ownership of responsibilities beyond traditional reception duties.
Demonstrates a high level of discretion, maturity and professionalism when interacting with senior stakeholders.
Experience within financial services, private banking, professional services or premium hospitality environments will be advantageous.
Prior exposure to office coordination, travel arrangements, expense administration or facilities management would be beneficial.
Mandarin proficiency is preferred to facilitate communication with regional colleagues and business stakeholders.

Ideal Candidate Profile

We are looking for someone who takes pride in delivering exceptional service and maintaining high workplace standards. The ideal candidate is polished, dependable and naturally service-oriented, with the confidence to interact with individuals at all levels of the organisation.