Receptionist/Office Administrator

RecruitPlus is hiring a Receptionist/Office Administrator to be outplaced to a MNC client on a one year contract. This position is responsible for maintaining a professional reception area and projecting a good corporate image of the company to all visitors and customers. The role manages front-desk duties and ensures the smooth running of day-to-day office operations in South-east Asia and provide support to Sales team.

Responsibilities:

1. Front-Desk, Administration & Office Operations

.Handling incoming calls and receiving visitors professionally

.Managing & maintenance visitors registration process through Traction Guest software

.Managing & issuing temporary visitor passes

.Managing incoming/outgoing mails and courier packages

.Updating the telephone directory and sending announcements on updates

.Coordinating conference room bookings

.Administering groceries, office stationery, and printed materials (business cards, letterheads, envelopes)

.Managing the pantry and coffee machine

.Providing IT coordination support

.Sending birthday/condolence announcements and arranging flowers/gifts

.Supporting travel, hotel arrangements, and visa applications

.Participating as an active member of the Recreational Committee

2. Facilities, Safety & Vendor / Sales Support

.Vendor creation for non-manufacturing items

.Providing admin support to Sales (updating presentations, compiling data, preparing trade show/conference materials)

.Acting as Safe Management Officer and supporting implementation/monitoring of Safe Management Measures

.Managing facility maintenance and ensuring compliance with SHEA and local regulations (e.g., smoke detectors, fire extinguishers)

.Overseeing office equipment maintenance, vendor management, and contract administration (workstations, copiers, access cards, security cameras, cleaning)

.Acting as point of contact for servicing needs (lighting, air-conditioning, breakdowns, replacements)

Knowledge, Skills and Abilities:

.GCE O Level/Diploma in Business Administration or equivalent

.2-3 years of front-desk or office administration experience

.Proficient in MS Office (Word, Excel, PowerPoint)

.Pleasant, professional demeanor with strong customer-service focus

.Prior experience supporting Sales or presentations is an advantage

Interested candidates please email your CV addressed to Victor Teoh (R1218406) to

Please include with your application:

.Reasons for leaving your current and previous employment(s)

.Current / last drawn and expected salary

.Availability / notice period required