Receptionist & Office Administrator

Role Overview

We are a multi-billion-dollar hedge fund and asset manager seeking a professional, dependable, and service-oriented Receptionist &Office Administrator. The role manages reception, supports daily officeoperations, and provides administrative assistance. Depending on business needs and performance, thesuccessful candidate may also support selected client service activities.

Key Responsibilities

. Manage reception: welcome and registervisitors, escort guests, offer refreshments, answer calls, and keep the receptionarea presentable.

. Act as the first point of contact forinvestors, business partners, vendors, and prospective clients coordinatevisitor access, security passes, deliveries, and building-management requests.

. Maintain meeting rooms, common areas, and thepantry, with adequate stationery, IT equipment, and pantry supplies.

. Manage service providers, verify invoices,and maintain vendor files, service contracts, office records, and assetregisters.

. Provide administrative support for meetings,filing, scanning, correspondence, couriers, expenses, and confidentialdocuments.

. Coordinate travel, reservations, officeevents, team lunches, and year-end functions.

. Support HR administration, includingonboarding and offboarding, visitor logs, access cards, and NDA records.

. Depending on business needs and performance,support client service activities, including client visits, contact records,standard materials, appropriate greetings or gifts, and routing enquiries tothe relevant team.

Required Qualifications & Experience

. Diploma, Higher Nitec, or equivalent inBusiness Administration, Hospitality, Secretarial Studies, or a related field.

. At least two years experience in reception,office administration, hospitality, or a similar support role financial orprofessional services experience is preferred.

. Strong written and spoken English and Mandarinother relevant languages are an advantage.

. Proficient in Microsoft Office andcomfortable using standard scheduling and communication systems.

Personal Attributes

. Professional, courteous, andservice-oriented.

. Organised, detail-oriented, and discreet.

. Proactive, dependable, and composed.

Compensation & Benefits

. Competitive salary based on experience.

. Discretionary annual performance bonus.

. Comprehensive medical and dental insurance.

. Annual leave and statutory benefits inaccordance with local requirements.