Receptionist/Facilities Admin(Chinese Speaking)

.Ability to speak and read Mandarin is required for this role to liaise with Mandarin-speaking clients and stakeholders..

Job Description:

. Answer all incoming calls for offices in Singapore

. Ensure the console is kept up to date

. Check New Starter and Exit spreadsheet and update as required.

. Contact Managers of new starters to determine extension of new starter

. Liaise with team assistants to ensure updated team lists are sent through regularly

. Liaise with Managers to obtain relevant client information for their respective teams.

. Reflect a professional and courteous profile for client

. Open, date-stamp, and sort mails by business/ department. Place in pigeonholes for scanning team.

. Record all incoming Registered/Express Post mail

. Prepare and list cheques as per cheque handling procedures required by Finance

. Dispatch and retrieval of archive boxes from external supplier

. Prepare consignment notes for international mail satchels and freight

. Prepare local Post manifest totalling daily outgoing mail

. Provide relief coverage for Mailroom and FOH roles when required

. Understand the EMS system in conjunction with visitor registrations and issuing of passes

. Any other facilities tasks related to smart office as directed by the Facilities Coordinator

Knowledge, Skill and Abilities Required

. Minimum a Diploma in Facilities Management or its equivalent

. A proven background in the field of facility or similar related discipline

. Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework

. Computer literate in Microsoft Office and Access

. Excellent time management and teamwork skills

. Commitment to continuous improvement and best practice

. Excellent grooming and personal hygiene standards

. Self-motivated and lateral thinking

. Languages: English, Mandarin Fluent. Bilingual will be advantageous.