Receptionist cum Secretary

Key Responsibilities

Receptionist

. Provide Front Desk Reception duties for the office by managing internal and external stakeholders in a

professional and timely manner.

. Handle incoming calls by answering, screening, forwarding, and taking messages when required.

. Manage incoming and outgoing mail, courier services, and deliveries

. Oversee car management for the scheduling, allocation, and usage of company vehicles.

. Coordinate internal and external meetings, including scheduling and venue arrangements.

. Handle procurement of office supplies, equipment, and services in accordance with company policies.

. Process employee claims for reimbursements (travel, medical, etc.) in a timely and accurate manner.

. Provide general administrative support, including filing, photocopying, and data entry

. Other ad-hoc or general affairs duties as assigned

Secretary

. Manage the Executive's calendar, including the scheduling of appointments, meetings, and conference calls, as

well as the coordination of travel arrangements.

. Maintain records, process expenses, and handle confidential information with care.

. Plan and manage itineraries, logistics, and hospitality arrangements for incoming visitors

. Perform general administrative tasks and any additional duties as assigned by the executive

Requirements

. Diploma in Business Administration or a related field is preferred.

. Minimum 2-3 years of relevant experience, Fresh graduates with strong internships may also be considered.

. Proficient in Microsoft Office (Word, Excel, PowerPoint)

. Highly organized, proactive, and able to manage competing priorities

. Strong written and verbal communication skills in English and Chinese

. Only Singaporean or PR may apply