Job Summary
Provide comprehensive administrative and receptionist support to ensure smooth office operations, effective communication, and excellent visitor experience.
Responsibilities
- Prepare and distribute internal communications, memos, and reports to support clear information flow
- Organize and maintain electronic and hard copy filing systems for easy document retrieval
- Manage office supplies inventory by monitoring stock levels and ordering replenishments timely
- Coordinate maintenance and repairs of office equipment by liaising with vendors
- Arrange travel bookings including flights, hotels, and transportation for staff and clients
- Schedule appointments, meetings, and conference rooms coordinating with internal and external parties
- Sort and distribute incoming mail and parcels prepare outgoing mail and parcels for shipment
- Coordinate ordering and distribution of employee name cards
- Plan and organize office events by managing catering, venue bookings, and logistics
- Assist in employee welfare arrangements to support staff well-being
- Provide administrative support to departments such as finance and human resources as assigned
- Perform data entry, classification, filing, and record maintenance ensuring accuracy and confidentiality
- Create and maintain employee files in compliance with company policies and regulations
- Greet visitors, clients, and employees warmly to create a professional reception atmosphere
- Respond to telephone and electronic enquiries, forwarding to appropriate personnel and taking accurate messages
- Handle correspondence including emails and phone calls efficiently
- Maintain a clean and organized reception area reflecting a professional image
- Perform other ad hoc duties as assigned by supervisor
