Greet and welcome visitors, clients, and vendors in a warm and professional manner, ensuring proper registration and notifying the appropriate personnel.
Handle all incoming calls and emails, directing them promptly to the right departments or individuals.
Manage meeting room bookings and assist with meeting arrangements when required.
Maintain a clean and organized reception area to uphold a professional company image.
Handle all incoming and outgoing mails, couriers, and deliveries, including local and international consignments.
Ensure accurate logging, sorting, and timely distribution of mails and parcels to recipients.
Arrange courier services when required and liaise with service providers to resolve any mail or delivery issues.
Act as the main point of contact for all mail-related matters.
Administrative Support
Perform general clerical duties such as data entry, filing, scanning, and photocopying.
Monitor, replenish, and manage office and pantry supplies to ensure timely availability.
Provide administrative support to HR, Admin, and other departments as needed.
Assist in coordination with building management and vendors on office maintenance, facilities works, and safety-related matters.
Participate in fire drills and assist with related safety procedures.
Support the planning and logistics of company events, staff engagement activities, and office-related functions.
Perform other ad-hoc administrative duties as assigned.
Requirements:
At least 1 year of receptionist and administrative experience is an added advantage.
Entry level are welcome to apply. Training is provided.
Proficient in Microsoft Office applications (Word, Excel, Outlook).
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills well-groomed, presentable, and customer-service oriented.
Able to work independently in a fast-paced environment.
