Receptionist cum Admin Assistant

2-5 Years

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Job Description

Answer telephone, screen and direct calls, take and relay messages to relevant personnel & provide information to callers
Update of contact details and send to relevant personnel
Greeting of visitors entering the organization & direct the visitors to correct destination
Deal with queries from the public and customers
Ensure knowledge of staff movements in and out of organization
Monitor visitor access and maintain security awareness
Prepare correspondence and documents & receive and sort mail and deliveries
Schedule & maintain appointment diary either manually or electronically
Ensure the tidiness and maintain of the reception area at all times
Control and maintain inventory relevant to reception area, office, pantry, HSE (e.g. PPE) etc.
Monitor, maintain & order office equipment e.g. computer equipment, stationery, printing, brochures, grocery & toiletry, etc.
Assist with travelling booking, including Hotel, Visa, Flight, Taxi, travel insurance, etc.
Organize & co-ordinate conference and meeting room bookings
Organize & co-ordinate for special occasions/events, e.g. catering services, and or buying of snacks & drinks, etc.
Provide general administrative and clerical support and perform other adhoc duties as assigned by Administrative Assistant.