Receptionist Duties:
- First Point of Contact: Greet clients, visitors, and staff in a professional and courteous manner.
- Liaison with Clients and Vendors: Communicate effectively with clients, vendors, and other parties.
- Phone Management: Answer, screen, and transfer calls, ensuring efficient and courteous communication.
- Scheduling and Appointments: Manage calendars, schedule meetings for the Managing Director
- Mail and Courier Handling: Receive, sort, and distribute mail and packages.
- Reception Area Maintenance: Ensure a clean, organized, and presentable reception area, conference room at level 2 and level 3 waiting area.
- Maintain Confidentiality: Handle sensitive information with discretion and professionalism.
Administrative Support Duties:
- Data Entry and Filing: Maintain accurate and organized records, including data entry, document filing, and record-keeping
- Office Supply Management: Monitor and order office supplies, ensuring sufficient inventory.
- General Administrative Tasks: Provide general administrative support, including photocopying, faxing, and document preparation as and when required by the Executive Assistant
- Travel Arrangements: Assist with booking flights, hotels, and other travel arrangements as and when required by the Executive Assistant
- Event Coordination: Support with planning and coordinating office events as and when required by the Executive Assistant
- Other Tasks: Perform ad-hoc duties as assigned by the Executive Assistant
- Maintain Confidentiality: Handle sensitive information with discretion and professionalism.
Working Hours:
Mondays to Fridays
8 am to 6 pm
