Responsibilities
- Manage front-desk operations including answering calls, handling voicemails, and coordinating telephone updates.
- Welcome visitors, prepare meeting spaces, arrange refreshments, and support overseas guests with accommodations and transport.
- Schedule and maintain conference rooms, ensure AV/video conferencing equipment is ready, and assist with event setups.
- Coordinate all incoming/outgoing mail and courier services, track delivery records, and reconcile invoices for finance.
- Order and manage office supplies such as pantry items, maintain supplier records, and handle related invoice processing.
- Support internal operations including absence tracking, reception coverage, and ad hoc tasks assigned by management.
Requirements
- Prior experience in front-of-house or office administrative support, ideally within a professional services environment.
- Strong communication and interpersonal skills to interact professionally with guests and internal staff.
- Proficiency in office software and systems (e.g., email, calendar tools, PeopleSoft or similar HR systems).
- Well-organized, detail-oriented, and able to manage multiple administrative tasks efficiently.
- Comfortable coordinating with multiple teams (e.g., IT, HR, Facilities) and external vendors.
- Flexible, proactive attitude with the ability to support a variety of day-to-day office functions.
If you have what it takes, please send your resume to [Confidential Information] or click APPLY NOW. For more information, please visit www.ambition.com.sg. Data provided is for recruitment purposes only. Regrettably, only shortlisted candidates will be notified. Business Reg No : 200611680D | Licence No : 10C5117 | EA Reg No : R2199023
