Quantity Surveyor / Contracts Executive

Job Title: Quantity Surveyor / Contracts Executive

Company Overview

Our client is an established engineering and construction company involved in large-scale infrastructure and building projects in Singapore. The company is committed to delivering high-quality projects while maintaining strong cost control, compliance, and operational excellence.

Job Description

The Quantity Surveyor / Contracts Executive will be responsible for managing project costs, administering contracts, and supporting the project team in ensuring that construction projects are delivered within budget and in compliance with contractual obligations. The role involves coordination with clients, consultants, subcontractors, and internal stakeholders on commercial and contractual matters.

Key Responsibilities

Cost Control & Monitoring

• Monitor and track project costs against approved budgets

• Review invoices, claims, and expenditure to ensure accuracy

• Manage payment processes and maintain cost records

• Prepare cost reports and highlight variances

Contract Administration

• Administer contracts between clients, contractors, and subcontractors

• Ensure compliance with contractual terms and conditions

• Maintain proper documentation and contract records

• Liaise with stakeholders on contractual matters

Subcontract & Procurement Management

• Prepare quantity take-offs and measurement for works

• Source, evaluate, and negotiate subcontractor quotations

• Prepare subcontract agreements, letters of award, and work orders

• Maintain subcontractor records and award summaries

Progress Claims & Payments

• Conduct site visits to verify work progress

• Prepare and submit progress claims with supporting documents

• Review and verify subcontractor claims and invoices

• Prepare payment certificates and summaries

• Monitor payment status and maintain records

Variation Orders & Claims

• Prepare and submit variation orders (VO)

• Maintain VO records and master list

• Prepare extension of time (EOT) and loss & expense claims

• Liaise with stakeholders on claim assessments

Final Accounts & Project Close-Out

• Prepare and submit final accounts

• Coordinate final measurements and settlements with subcontractors

• Process subcontractor final accounts and retention release

• Compile and maintain complete project documentation

Tender Support (When Required)

• Assist in tender preparation and submission

• Coordinate internally to meet tender deadlines

Job Requirements

• Diploma or Degree in Quantity Surveying, Construction Management, Building, or related field

• At least 3 years of relevant experience in construction or engineering projects

• Knowledge of contract administration and cost management

• Familiarity with Singapore construction practices and regulations is an advantage

• Proficient in Microsoft Office applications

• Strong analytical, negotiation, and communication skills

• Able to work independently and manage multiple tasks within timelines

Skills & Competencies

• Cost Control and Budget Management

• Contract Administration

• Quantity Take-Off and Measurement

• Claims and Variation Management

• Documentation and Reporting

• Stakeholder Communication

• Problem Solving and Analytical Thinking