Responsible for all purchasing activities and processes for assigned vessels and the company.
Ensure that all purchasing activities are carried out in accordance to the organisation's purchasing policy and procedures.
Source, evaluate, negotiate and purchase technical and operational spares/stores/services required for vessels and company operations at the right quality and competitive prices.
Ensure that purchases are within the budget set for, otherwise will need to highlight to the Superintendents/requestors.
Liaise with Superintendent and vessels regarding routine services and in arranging specialized services and repairs.
Liaise with Superintendents for prompt supply of requested spares/supplies/services.
Monitor vessels movement and ensure timely procurement and forwarding of provisions, stores and spares to the vessels.
Advise vessels on delivery schedules/ arrangement of the supplies.
Perform Purchase order/invoice/delivery order matching and submission to accounts for payment, resolve discrepancies and handling of claims to vendors for defectives, shortage, missing parts to facilitate smooth payment processing.
Establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible.
Evaluating the performance and conduct periodic appraisals/assessments of suppliers, sub-contractors and repair companies/yards.
Maintain record of vessel certificates and initiate early action for their timely renewal in consultation with Superintendents.
Assist Superintendents in arranging spares/stores/services for repairs and docking of vessels.
Participate and assist Superintendents with preparation of annual OPEX /docking/ship repairs budgets.
Undertake any ad-hoc duties/responsibilities as and when required.
Job Requirement
Diploma in Procurement / Marine / Engineering or equivalent certifications
Preferred 1 year of relevant working experience in similar capacity preferably in Marine / Bunkering industry
Excellent communications and negotiation skills
Hands-on experience with purchasing software
Good analytical and organizational skills, resourceful and meticulous
Proficient in MS Office application
Able to work well under stress in a fast paced environment
