Statement Of Purpose
To execute the administration of the purchasing system.
Major Duties & Responsibilities
(A) Specific :
- Create purchase requisition form (RF) and purchasing order (P.O).
- Complete the PO cycle (create PO, receive DO, matching PO, DO and invoice).
- Assist new vendor evaluation form & circulation.
- Updating new vendor summary list.
- Updating new price / product list from supplier.
- Request / sources for quotations from all trade's suppliers.
- Tabulate the quotation for comparison.
- Negotiation within budget cost.
- Prepare letter of confirmation.
- Uploading correspondences / letter award into EOPS system.
- Checking materials transferring form daily.
- Updating monthly reports.
(B) General :
- Assist to liaise with vendors materials sample submission.
- Chasing quotation, confirmation / letter award endorsement.
- Maintain proper documents, circulation correspondences and filing according to requirement as per ISO Standards, if applicable.
- Other duties as assigned.
(C) Safety:
- To follow the safety procedures, rules and regulation and eliminate or reduce hazard at the workplace.
Job Requirements
(A) Education, Qualifications & Special Training :
- N level, O level, Diploma or equivalent.
- Job holder without the above qualification but with relevant experience would be considered.
(B) Knowledge & Skills :
- Proficient in Microsoft Office.
- Independent, proactive and self-motivated.
- Good teamwork.
- Good communication skill in English and Mandarin in order to handle English and Mandarin speaking customers / vendors.
- Effective time management.
- Good in negotiation skills.
(C) Experience :
- Preferably with minimum 1-year relevant working experience in related industry.
