Job Description

Role Description

These roles help the organisation buy goods and services that meet its cost, quality, and delivery requirements. They work with internal teams, suppliers, and Finance to confirm specifications, manage orders, and resolve issues that could interrupt supply.

The Purchasing Coordinator raises purchase orders from approved requisitions, confirms delivery dates with suppliers, and follows up on overdue orders and invoice discrepancies. The Purchasing Specialist runs quotation requests, compares suppliers on total cost, quality, and lead time, and negotiates terms within delegated limits. The Purchasing Manager sets purchasing priorities, leads major negotiations, and reviews spending, supplier performance, and supply risks to decide when to renew agreements or qualify alternatives.

Qualifications

Diploma or degree in Procurement, Supply Chain Management, Business, or a related field, or equivalent practical experience.
Experience in purchasing coordination, supplier sourcing, or purchasing management relevant to the position.
Understanding of purchase approvals, goods receipts, and matching supplier invoices to orders and delivery records.
Proficiency in Excel and familiarity with purchasing or enterprise resource planning systems.
For coordinator roles, experience maintaining accurate order records, tracking deliveries, and resolving quantity, pricing, or invoice discrepancies.
For specialist roles, experience requesting and evaluating quotations, negotiating commercial terms, and documenting supplier recommendations.
For manager roles, experience leading purchasing teams or activities, negotiating supplier agreements, and monitoring spending, savings, and supplier performance.
Ability to communicate clearly with suppliers and internal teams, protect confidential pricing information, and escalate supply risks promptly.