Purchasing Assistant

• Assist in sourcing suppliers and obtaining quotations for goods and services.
• Prepare and process purchase orders in accordance with company policies.
• Track orders and ensure timely delivery of materials and supplies.
• Liaise with suppliers to confirm order status, resolve discrepancies, and negotiate delivery terms when required.
• Maintain and update purchasing records, price lists, and supplier information.
• Coordinate with internal departments (e.g., Finance, Operations, Warehouse) to ensure procurement needs are met.
• Monitor inventory levels and coordinate with warehouse staff.
• Assist with evaluating supplier performance based on quality, price, and delivery.
• Handle administrative tasks such as filing, scanning, and organizing procurement documents.
• Support in cost-saving initiatives and sourcing alternatives.
• Conduct market research to identify cost-saving opportunities.

Requirements:

• Diploma or relevant certification in Business Administration, Supply Chain Management, or a related field.
• 1-2 years of experience in a purchasing or administrative role preferred.
• Proficient in Microsoft Office (especially Excel and Word) experience with ERP systems is an advantage.
• Strong organizational and multitasking skills with attention to detail.
• Basic knowledge of procurement processes and inventory management.
• Excellent communication and negotiation abilities.
• Problem-solving mindset and a proactive attitude toward learning and improvement.
• Knowledge of basic office management practices and procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.