Company Overview
KIAN HOCK ENGINEERING PTE. LTD.
Job Summary
You will manage administrative functions with a focus on certification renewals and vehicle administration, while supporting purchasing activities by sourcing suppliers and managing procurement to ensure timely, cost-effective delivery.
Responsibilities
- Track and renew certifications, including ISO and BCA licenses, to maintain compliance and operational readiness
- Manage vehicle administration tasks such as insurance, road tax, VPC, and season parking renewals to ensure uninterrupted fleet operations
- Coordinate broadband, landline, and mobile line renewals with telecommunications providers to maintain communication infrastructure
- Maintain accurate non-incident records and safety documentation for regulatory and internal audit purposes
- Collaborate with Engineers and Managers to identify and fulfill purchasing needs aligned with project requirements
- Source, evaluate, and negotiate with suppliers to secure quality equipment, materials, and services at competitive prices and on schedule
- Assess supplier performance based on quality, pricing, delivery timelines, and reliability to support procurement decisions
- Manage procurement processes by creating, matching, and tracking Purchase Orders (POs) and requisitions using Business Central software
- Perform three-way matching of Purchase Orders, Delivery Orders, and invoices to ensure accuracy and prevent discrepancies
Required competencies and certifications
- Diploma or equivalent in Business Administration or related field
- Minimum 2 years of relevant administrative experience
Preferred competencies and qualifications
- Experience with ISO certifications and good understanding of BCA licensing requirements
Other Information
- 5 day work week
- Ability to work in a fast-paced environment and handle multiple tasks efficiently
- Strong organisational and multitasking skills
- Good communication and negotiation skills
- Ability to work independently and collaboratively within a team
