Purchasing Admin Executive

We are currently seeking a dedicated and detail-oriented individual to join our team as a Senior Purchasing Admin Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.

• Coordinate procurement activities for materials, suppliers, and equipment.

• Track supplier delivery schedules and manage logistics for both local and overseas shipments.

• Liaise with warehouse team for goods receipt and ensure proper documentation.

• Resolve issues with purchases or services in collaboration with vendors or users.

• Match supplier invoices with delivery orders/service reports.

• Generate monthly outstanding PO reports for management.

• Perform administrative tasks including data entry, filing, and documentation.

• Ensure compliance with purchasing policies and procedures.

• Participate in quarterly stock takes and internal audits.

• Handle vendor communication via calls and high-volume emails.

• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.

• Handle orders for business cards, rubber stamps, and company uniforms.

• Assist in planning and execution of company events and staff activities.

• Provide ad-hoc administrative support across departments as required.

Requirements:

• Minimum GCE O Level or equivalent diploma preferred.

• At least 2 years of experience in purchasing or administrative support.

• Proficient in Microsoft Office applications.

• Good organizational, communication, and multitasking skills.

• Able to work independently and handle confidential information.