Purchaser

1. Purchase Order (PO) Management

• Source materials and services based on project and site requirements.
• Obtain competitive quotations and negotiate pricing and payment terms with suppliers.
• Submit proposed material prices to the Purchasing Manager for approval and maintain updated records.
• Issue POs via the Online Purchasing System or On-site PO system upon receipt of Request Forms (RFs) from Site Admins.
• Prepare PO Approval Forms for amounts exceeding $10,000, securing necessary approvals.
• Send approved POs to suppliers and CC the Site Admin on the same working day.
• Forward relevant POs (e.g., rental, partial delivery, or rate-only) to Site QS for POPC preparation.
• Monitor delivery schedules and update Site Admins and Project Managers accordingly.

2. Delivery Order (DO) and Invoice Coordination

• Request endorsed DOs from Site Admins by the 18th (mid-month) and 3rd (end-of-month).
• Follow up with suppliers for invoices by the 5th of each month.
• Match invoices, DOs, POs, and RFs before submitting to the Purchasing Manager for approval.

3. Payment Supporting Documentation

• Ensure all monthly invoices are submitted to Finance by the 20th of the following month.
• Prepare Payment Summaries with supporting documents (invoices, DOs, POs, RFs).
• Obtain approvals from Purchasing Manager and General Manager, then submit to Finance on the same day.

4. OA System & POPC Management

• Daily login to OA system to verify and approve POPCs with supporting SOAs from Site QS.
• Pass verified POPCs to the designated Purchaser for payment summary preparation.
• Ensure submission of POPCs to Finance within the same month they are received.

5. Payment Processing

• Request SOAs from suppliers and follow up on outstanding payments and missing documentation.
• Provide suppliers with payment summaries and updates on payment status.
• Distribute cheques and collect supplier signatures on collection forms return signed forms to Finance.
• Coordinate with Finance for T.T. payments and update suppliers accordingly.

6. Reporting

• Prepare and submit monthly purchase report by the 1st of each month.
• Prepare and submit monthly DO submission report by the 5th of each month.

7. Ad Hoc Duties

• Perform any additional tasks assigned by Management as needed.

Requirements:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
• Purchasing field with 2 years directly procurement buyer related experience in construction company
• 5 Days Work Week