Job Description

Responsibilities

Source, evaluate and manage new and existing suppliers based on price competitiveness, quality, reliability, service and delivery performance.
Handle the full purchasing cycle, including Purchase Requisition (PR), Request for Quotation (RFQ), quotation comparison, negotiation, Purchase Order (PO) issuance and delivery follow-up.
Obtain and compare quotations from multiple suppliers to ensure competitive pricing and commercially favourable purchasing decisions.
Negotiate pricing, payment terms, lead time, delivery arrangements and other commercial terms with suppliers.
Purchase construction materials, tools, equipment and other items required by project sites and office operations.
Coordinate closely with Project/Site Teams to understand material requirements and ensure timely supply to avoid disruption to site operations.
Monitor stock levels and arrange timely replenishment of commonly used materials and supplies.
Track outstanding Purchase Orders and follow up closely with suppliers to ensure on-time delivery.
Verify suppliers invoices against supporting documents, including PR, PO and Delivery Order (DO), before submission to the Finance Department.
Maintain and regularly update supplier database, price lists, quotation records and purchasing records.
Monitor price movements and continuously identify opportunities for cost savings and better purchasing terms.
Maintain proper purchasing documentation and filing in accordance with the Company's procedures and ISO requirements.
Coordinate effectively with internal departments, suppliers, vendors and subcontractors on purchasing and supply-related matters.
Assist in resolving issues relating to incorrect deliveries, shortages, damaged materials, pricing discrepancies and supplier performance.
Perform other purchasing and administrative duties as assigned by Management.

Requirements

Minimum Diploma or equivalent qualification.
Minimum 2 years of relevant procurement/purchasing experience, preferably in the Construction or Engineering industry.
Familiar with construction materials and the Singapore supplier market will be an advantage.
Good understanding of the procurement and purchasing process, including RFQ, quotation comparison, PO and delivery coordination.
Strong negotiation and cost-control skills with good commercial awareness.
Able to source and evaluate suppliers independently.
Meticulous, organised and able to manage multiple purchase requests and deadlines simultaneously.
Strong follow-up skills and a good sense of urgency, particularly when dealing with urgent site requirements.
Good communication and interpersonal skills with the ability to coordinate effectively with project teams and suppliers.
Proficient in Microsoft Office, particularly Excel.