Property Officer

Company Overview

Jones Lang LaSalle (JLL) is a global professional services and investment management firm specializing in real estate. Operating in 70 countries, JLL delivers management and outsourcing services for a 3.0 billion sq ft property portfolio and manages US$47.6 billion in real estate assets.

Job Summary

JLL seeks a proactive Property Officer (Building) to support the Building Manager in managing non-technical contractors and maintaining building operations. This role drives preventive maintenance, vendor management, risk mitigation, and cost-saving initiatives to meet client KPIs and asset strategy goals.

Responsibilities

• Support the Building Manager in maintaining building systems to ensure safe, efficient operation according to design specifications
• Monitor and supervise the execution of the Preventive Maintenance Plan to ensure timely completion and quality
• Procure building parts required for repairs and replacements to maintain operational continuity
• Administer Permit-to-Work (PTW) processes to ensure compliance and safety during maintenance activities
• Manage vendors by verifying that completed works meet contractual and quality standards
• Coordinate contractors and technicians to complete repair and maintenance tasks within required timelines
• Recommend and implement cost-saving measures to reduce utility consumption and enhance building system durability
• Support tender calling processes and assist in contractor negotiations to secure competitive service agreements
• Assist in Occupational Health & Safety (OH&S) matters by supporting compliance and safety initiatives
• Conduct root-cause investigations of operational issues to identify and resolve underlying problems
• Contribute to risk management plans addressing public liability, fire safety, lift safety, and essential services compliance

Required competencies and certifications

• Diploma in Building Services, Real Estate, or equivalent field
• Minimum 3 years of relevant working experience
• Strong interpersonal skills to effectively communicate and collaborate with stakeholders
• Dependable team player with flexibility to adapt to changing priorities
• Strong organisational skills to manage multiple tasks and meet deadlines
• Problem-solving skills to identify issues and implement effective solutions
• Effective verbal and written communication skills to document and report maintenance activities
• Ability to work under pressure and meet set timelines
• Meticulous, independent, and proactive with a solution-oriented mindset

Preferred competencies and qualifications

• Experience in commercial building or facilities management
• Familiarity with tender calling and contractor negotiation processes
• Working knowledge of Occupational Health & Safety (OH&S) requirements
• Experience supporting tenant fit-out and handover/takeover processes
• Basic understanding of asset planning and expenditure management
• Exposure to audit processes and workplace safety compliance