PROPERTY EXECUTIVE / PROPERTY OFFICER

Responsibilities

• Conduct daily site inspections to monitor estate conditions and identify issues for timely resolution
• Manage overall estate operations to maintain safety, functionality, and resident satisfaction
• Coordinate and lead Council, sub-committee, and other estate-related meetings to facilitate decision-making
• Record and maintain accurate minutes of meetings in an organized manner for reference and compliance
• Respond promptly to correspondences from residents and council members to address concerns and inquiries
• Monitor contractor services to ensure delivery with due diligence and adherence to agreed standards
• Organize and coordinate social events such as CNY Lion Dance, Family Day, Earth Day, Residents Night, and games tournaments to foster community engagement
• Maintain and update Strata rolls to ensure accurate resident and property records
• Provide guidance and operational support to site staff to enhance team performance and issue resolution
• Report unresolved site matters to HQ Directors or Managers for further action and decision-making
• Prepare documents for Annual General Meetings, Extraordinary General Meetings, Management Fund Budgets, and Sinking Fund Schedules to support governance and financial planning
• Plan and implement preventive and corrective maintenance schedules to ensure estate upkeep and safety
• Propose feasible improvement works to enhance estate facilities and resident experience
• Liaise and coordinate with local authorities on estate-related matters to ensure regulatory compliance
• Invite quotations and evaluate proposals for ad-hoc repair works and term contracts to recommend cost-effective solutions
• Prepare tender specifications and documents for major upgrading or repair works to facilitate procurement processes
• Manage arrear cases and recommend enforcement actions to the council to maintain financial discipline