Property Administrator (6-Month Contract)

Vita Partners is Asia-Pacific's largest pan-regional pure-play life science, innovation and R&D real estate platform, backed Australian headquartered multinational real estate company Lendlease and leading US private equity growth investor Warburg Pincus. The platform focuses on investing, acquiring, developing, constructing, managing, and operating real estate projects in fast-growing life sciences, innovation and R&D real estate markets in Asia-Pacific. The company operates within two main segments - a high-barrier-to-entry life sciences project construction management business and a specialized investment management business. Since the 2000s, the project construction management business has worked on over 200 projects in Asia-Pacific for more than 100 blue-chip life sciences and pharmaceutical companies, with many repeat clients. The investment management business currently manages SGD 2 billion of AUM on behalf of institutional investors, with strong aspirations for growth within the region.

Key Responsibilities:

Administrative Support

• Provide general administrative support to the Property Manager/Executive
• Maintain updated records of property documents, contracts, and service reports
• Manage phone calls, emails, and correspondence related to property operations

Documentation & Filing

• Prepare and update tenancy agreements, handover forms, and official letters
• Maintain accurate records of maintenance schedules, defect rectifications, and service logs
• Assist in compiling reports for audits and monthly operational summaries

Maintenance Coordination

• Log and track incoming maintenance requests and complaints from tenants/residents
• Schedule and coordinate with technicians, contractors, and cleaning/security service providers
• Monitor job completion status and follow up on outstanding issues

Tenant & Vendor Liaison

• Act as the first point of contact for tenants/residents for general enquiries
• Assist in organising meetings, notices, and circulars for tenants (e.g., for MCST meetings)
• Liaise with service providers for quotations, agreements, and service follow-ups

Finance & Procurement

• Assist in processing invoices and issue purchase orders
• Maintain asset and inventory records (e.g., office supplies, equipment, key tags)
• Prepare and issue Request for Quotation (RFQ) documents, evaluate vendor responses, support pre qualification tender evaluations, and draft Letters of Award (LOA)

About You

You might be a good fit if you have:

• Higher Nitec/Diploma in Business Administration, Real Estate, or related field
• 1-2 years of administration experience, preferably in property, facilities, or estate management
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good verbal and written communication skills
• Strong coordination and follow-up skills
• Detail-oriented, proactive, and able to multitask

Work Location: Solaris@Kallang 164, 164 Kallang Way, Singapore 349248

What you can expect from us

Every person at Vita Partners is critical to the success of the business. We believe high performing employees drive business growth. We support our people through ongoing engagement, by providing learning and development opportunities for future career progression and by recognising and rewarding exceptional achievements.
If this resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and explore how we can take your career forward. Apply now!