The Property Admin HR/Executive supports the Property Manager in the efficient management and administration of properties. This role involves handling administrative tasks, maintaining records, and providing customer service to owners.
- Assist in the preparation and distribution of notices, circulars, and correspondences to tenants and owners.
- Maintain and update property management records, databases, and filing systems.
- Prepare meeting agendas, minutes, and reports for management committee meetings.
- Serve as one of contact for clients inquiries, providing information and assistance as needed.
- Handle and resolve basic complaints or escalate them to the Property Manager.
- Maintain a schedule of preventive maintenance activities and ensure adherence.
- Assist in monitoring the completion and quality of maintenance works.
- Manage office supplies and inventory, ensuring availability of necessary materials.
- Perform general clerical duties, including photocopying, scanning, filing and basic billing (if required)
- Provide administrative support to the operations team to ensure that the department is maintained in an effective, updated and accurate manner.
- Assist with sourcing and purchasing duties.
- Coordinate paperwork relating M&E services and other operational processes.
- Assist in the documentation for handling of renovation works and reinstatement cases.
- Perform general administrative and clerical duties as assigned.
Summary of role requirements
- 1-2 years of relevant work experience required for this role. Fresh garduate will be considered as well.
- Expected start date for role: January 2025
- Working location is at North or East
- 2 positions available at North or East
- Self-driven with an ability to multitask and work independently
- Flexibility to respond to emergency matters during non-standard working hours.
- Positive, people orientated and keen to learn
- O level and above
