Job Responsibilities:
Administrative support to the Project Team (includes client's team), duties and responsibilities include but not limited to the following:
- Arrange company security and building access cards
- Create and manage folders on Project Drive, includes managing of folder access rights
- Assist with correspondences and communication with clients
- Manage the set-ups of functional mailbox
- Coordinate and raise IT request tickets for software network/wifi access, office equipment rights, etc.
- Complete relevant forms that the project called for, keep record and timely update of forms
- Reserve of meeting rooms
- Manage and organize seating plan
- Update of space rental reports (Project space)
- Work closely with company's other offices on project's matters
- Coordinating business travel, e.g booking of flight tickets, hotels, VISA, etc.
- Arranging LOI (Letter of Invitation) for overseas visitors
- Handle overtime (OT excess form) records and sought approvals from the Project Director/Managers
- Coordinate purchases and manage services entries for payment of invoices
- Organize snacks/meals for events where necessary
- Assist with expense claims for project leads
- Ad Hoc Receptionist duty where necessary
- Other ad-hoc duties as assigned
Job Requirements:
- Minimum GCE O level
- At least 5 years of working experience in the related field
- A team player who can also work independently
- Detailed and meticulous
- Able to work in a fast-paced environment
- Proficient in MS Office applications
Interested applicants are invited to apply directly at https://careers.kbr.com/us/en/job/R2112431/Project-Secretary
We regret that only shortlisted candidates will be notified.
