Project & Office Administrator

We are looking for a responsible and well-organised Project & Office Administrator to support our construction projects and daily office operations.

Key Responsibilities

Project Administration:

. Coordinate with clients, supervisors, workers, subcontractors and suppliers
. Follow up on work schedules, site progress and project requirements
. Prepare quotations, purchase orders, work orders and project documents
. Arrange materials, deliveries, workers and site appointments
. Maintain job sheets, completion photos and project records
. Assist with progress claims, invoices and supporting documents
. Follow up on outstanding matters to ensure work is completed on time
. Attend site meetings or conduct occasional site visits when required

Office Administration:

. Handle general office administration, filing and data entry
. Answer calls, emails and customer enquiries
. Maintain employee, worker and project records
. Assist with attendance, leave, training and permit documentation
. Coordinate office supplies, purchases and equipment servicing
. Provide administrative support to management and the operations team
. Perform other relevant duties when required

Requirements:

. Diploma or relevant qualification preferred
. Experience in construction, renovation, facilities management or a related industry is an advantage
. Proficient in Microsoft Word, Excel and email correspondence
. Able to communicate effectively in English
. Responsible, organised and able to manage multiple tasks
. Comfortable communicating with clients, workers, suppliers and subcontractors
. Able to work independently and follow up closely on assigned matters
. Candidates without construction experience may be considered if they are willing to learn

Interested applicants may email their résumé to [Confidential Information].

Please include your current and expected salary, availability and relevant work experience. Only shortlisted candidates will be contacted.