Project Interface Manager / Coordinator (Ref.No. R1010218)
at our location in Singapore
You will enjoy having these responsibilities:
In charge of the coordination, interface and schedule management of the different technical fields through our multi-countries delivery team, consortium partners and customer third-parties involved in the assigned projects.
This role offers a challenging yet rewarding opportunity to contribute to Singapore and APAC metro infrastructure enhancement programmes sponsored by LTA/SMRT and other regional transport operators, driving coordination and innovation in vital urban transit systems.
This role will aspire to provide a medium-term career path opportunity for the candidate towards assistant project manager/project manager roles and responsibilities.
- Interface Coordination
- Act as the primary contact for all interface-related issues from design, construction to commissioning: Collaborate with multidisciplinary teams to ensure seamless integration of signaling and communications systems with existing and new infrastructure.
- Coordinate closely with project stakeholders, including contractors, National Authorities and Regulators (NAR), consultants, and the internal project team, to align on project requirements, timelines, and technical specifications.
- Co-ordinate the review, acceptance and handover of the civil scope design deliverables for stations, guide way, substations, architecture and depots to confirm suitability with our own scope of work and design.
- Ensure close management and monitoring of our own project deliverables submission to achieve timely contractual milestones throughout the project lifecycle
- Own the Interface Management Plan and all interface design meeting minutes, monthly interface design progress reports and interface design issues reports
- Preparation of Incident Reports
- Technical Oversight
- Ensure that all interface points meet technical and operational standards, managing challenges that arise from integrating modern systems into legacy infrastructure.
- Lead the preparation and review of interface documentation (ICD, IDD), validating technical details, scope compliance, and alignment with overall project objectives.
- Stakeholder Communication
- Facilitate effective communication and resolution of interface-related issues between internal and external stakeholders, including NAR, contractors (including Civil works) and other system providers to align with our own interface deliverables (ICD/IDD) and our Integrated Test & Commissioning Plan (ITCP).
- Attendance to customer progress meetings, to address any issues or interfaces and manage stakeholder requirements and if required, prepare weekly or monthly status and reports to Customer.
- Prepare and present regular updates, reports, and documentation to keep all parties informed and aligned on interface developments.
- Escalate project manager and PDA any clashes and coordination issues between subsystems or/and stakeholders that could not be resolved.
- Training Management
- Establish and own Training Plan deliverables in coordination with design, deployment and services teams.
- Organize physical and/or virtual training sessions in collaboration with customer based on training materials,
- Issuance of training certificates and reports included but not limited to training material, attendance sign-off sheet, test results, etc.
- Workpackage (WP) Management and Bids support
- Support the establishment of the WP budget, estimations, cost control management activities
- Provide Bids support to capture lessons learnt from delivery to define the bid assumptions for future contracts
- Risk Management and Troubleshooting
- Identify, assess, and mitigate risks related to system interface integration, especially in terms of signaling and communication systems with existing operational constraints.
- Proactively troubleshoot interface issues that could impact project timelines, safety, or operational continuity, proposing alternative solutions and adjustments as needed.
- Compliance and Standards
- Ensure that all interface activities adhere to project standards, local and international regulations, and safety requirements.
- Coordinate with the quality assurance team to monitor compliance with industry standards and project-specific technical guidelines.
You have:
Core Requirements :
- 5+ years of experience required on engineering and/or critical infrastructures projects
- Interface/Coordination management experience
- Engineering Degree and/or Project Management Degree, or equivalent technical field experience
- A strong understanding of project management principles and methodologies.
- An analytical mentality with a focus on problem-solving, decision-making, and result-orientation.
- Readiness to go to site with full PPE (daytime and engineering hours) to attend technical survey, discussion and alignment with LTA, SMRT, civil contractor, trackwork and other SWCs will be a must
- Advocate of the Safety culture.
- Awareness of own personal safety and the safety of others.
- To be aware of and play an active role in the achievement of the company HSE policy & objectives.
- Comply with local HSE laws and legislation.
- Strong project management, timely decision making and leadership skills.
- Excellent people and stakeholder management skills with the ability to communicate clearly and concisely.
- Fostering a collaborative and cooperative environment among all team members, promoting effective teamwork and problem-solving.
- Coordinate communication and collaboration between various stakeholders such as engineers, contractors, suppliers, and regulatory agencies.
- Strong organizational and multitasking abilities, with the capacity to manage multiple interfaces concurrently.
- Maintaining a high degree of professionalism in the job and in relations with others.
- Well developed writing skills to prepare effective reports, documents, etc. in a clear and concise format.
- Proactively facilitate meetings and workshops to identify interface issues, resolve conflicts, and track progress.
- Reporting skills to provide regular updates to senior management and stakeholders on interface-related and schedule-related activities and issues.
The following will be an advantage:
- Specific experience in railway signalling projects, especially in brownfield applications
- Experience with BIM management, tools & processes
- Experience with Schedule management activities (including Primavera P6 tools)
- Any Railway engineering certifications
- Any Project management certifications
- The following will be an advantage:
- Knowledge of relevant industry standards and regulations,
- Experience with safety and security critical systems
