Project Coordinator

The Project Coordinator will support YR Cares in coordinating the setup and implementation of several IT systems. The role will help ensure project activities are organized, properly tracked, and completed on time.

Main Responsibilities

• Coordinate IT project activities and follow up on timelines, tasks, and deliverables.
• Arrange project meetings, prepare agendas, take meeting minutes, and track action items.
• Liaise with internal staff, vendors, technical teams, and management.
• Maintain project trackers, schedules, status reports, risk logs, issue logs, and decision records.
• Monitor project progress and highlight delays, risks, or unresolved matters.
• Support requirements gathering, testing coordination, implementation readiness, handover, and project closure.
• Prepare simple weekly project updates for management.

IT Projects Covered

The coordinator will support these IT system implementations:

1. Donor and Volunteer Management System
2. Event Management System
3. Case / Client Management System
4. Case Allocation System
5. Grant Making System

Expected Outputs

• Project timeline and coordination plan
• Updated project tracker
• Weekly status updates
• Meeting minutes and action logs
• Risk and issue logs
• Readiness checklist
• Project closure summary

Required Skills

• Experience supporting IT projects or system implementation.
• Good organization, coordination, communication, and follow-up skills.
• Able to work with staff, vendors, technical teams, and management.
• Proficient in Microsoft Word, Excel, PowerPoint, Teams, Outlook, and basic project tracking tools.
• Able to manage several tasks within a part-time work arrangement.