Project Coordinator

Job Scope: Project Coordinator - Mediapro AV Pte. Ltd.

The Project Coordinator is responsible for planning, organizing, and coordinating the execution of AV projects. This role involves close collaboration with clients, internal teams, and vendors to ensure projects are completed on time, within scope, and to the highest

standards.

Key Responsibilities:

1. Project Planning and Coordination:

Assist in the development of project plans, timelines, and deliverables.

Coordinate resources, including equipment and personnel, for project execution.

Schedule and oversee project milestones to ensure deadlines are met.

2. Client and Stakeholder Communication:

Serve as the primary point of contact for clients, addressing inquiries and updates.

Facilitate clear communication between clients, internal teams, and vendors.

Ensure client requirements and expectations are understood and fulfilled.

3. Resource Management:

Work with technical and warehouse teams to ensure timely delivery of AV equipment.

Monitor resource allocation to optimize efficiency and minimize downtime.

Address logistical challenges to maintain smooth project flow.

4. On-Site Support and Supervision:

Oversee on-site activities to ensure compliance with project specifications.

Resolve any issues or conflicts that arise during project execution.

Coordinate with technicians and vendors to ensure seamless operations.

5. Documentation and Reporting:

Maintain accurate project documentation, including contracts, schedules, and updates.

Prepare and submit progress reports to management and clients.

Track project expenses and ensure adherence to budgets.

6. Quality Assurance:

Ensure all deliverables meet client expectations and company standards.

Conduct post-project evaluations to identify successes and areas for improvement.

Gather client feedback to refine future processes.

Key Performance Indicators (KPIs):

. Timely delivery of projects within agreed timelines and budgets.

. Client satisfaction and retention rates.

. Effective coordination and utilization of resources.

. Accuracy and completeness of project documentation.

. Resolution of project-related challenges promptly and effectively.

This role is critical for the seamless planning and execution of projects, ensuring the success of Mediapro AV Pte. Ltd.s operations and maintaining strong client relationships.