Project Coordinator (IT / Digital Projects)

Job Overview

The Project Coordinator supports the planning, execution, and delivery of IT and digital projects by coordinating between internal teams, clients, and external vendors. This role ensures projects are delivered on time, within scope, and aligned with business and client requirements.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced IT or digital environment.

Key Responsibilities

Project Coordination & Execution

• Assist Project Managers in planning, tracking, and executing IT and digital projects

• Coordinate project timelines, milestones, and deliverables

• Monitor project progress and highlight risks or delays early

• Ensure tasks are completed according to agreed schedules

Stakeholder & Client Coordination

• Act as a point of contact between internal teams, clients, and vendors

• Schedule and organize meetings, briefings, and project updates

• Prepare meeting agendas, minutes, and follow-up action items

• Communicate project updates clearly to all stakeholders

Documentation & Reporting

• Maintain project documentation such as scopes, timelines, SOPs, and change requests

• Track project status, budgets, and resource usage

• Prepare regular project reports for management and clients

• Ensure proper filing and documentation for audits or grant compliance (if applicable)

Vendor & Team Support

• Coordinate with developers, designers, QA, and infrastructure teams

• Support vendor coordination, quotations, and delivery tracking

• Assist in user acceptance testing (UAT) coordination and deployment schedules

Process & Quality Control

• Ensure projects follow company processes and best practices

• Assist in improving project workflows, templates, and internal SOPs

• Support post-project reviews and continuous improvement initiatives

Requirements & Qualifications

Education & Experience

• Diploma or Degree in Information Technology, Business, Project Management, or related fields

• 1-3 years of experience in project coordination, IT projects, or digital agency environment

• Fresh graduates with relevant internships or project experience may be considered

Skills & Competencies

• Strong organizational and time-management skills

• Good communication skills (written and verbal)

• Ability to manage multiple projects and priorities

• Comfortable working with cross-functional teams

• Basic understanding of IT systems, software development, or digital projects

Technical Skills (Preferred)

• Familiarity with project tools (e.g. Trello, Asana, ClickUp, Jira, Monday.com)

• Proficiency in Microsoft Office / Google Workspace

• Basic knowledge of websites, software, ERP, or digital systems is an advantage

  Agile & Technical Skills

  • Basic understanding of Agile, Scrum, and Sprint methodologies

  • Familiarity with Scrum roles (Product Owner, Scrum Master, Development Team)

  • Experience or exposure to tools such as Jira, ClickUp, Trello, Asana, Monday.com

  • Understanding of software development lifecycles (SDLC) is an advantage

Personal Attributes

• Detail-oriented and highly organized

• Proactive and responsible

• Willing to learn and adapt in a fast-changing IT environment

• Able to work independently and as part of a team

Career Progression

• Project Executive

• Project Manager

• IT Operations Manager / Delivery Manager

Employment Details (Optional for Posting)

• Location: Singapore

• Working Hours: Office hours (may require flexibility during project deadlines)