Job Summary:
The Project Coordinator cum Admin is responsible for supporting project planning, execution, and administrative functions. This role ensures smooth coordination between internal teams, clients, and external vendors while handling day-to-day administrative tasks to support project and office operations.
Key Responsibilities:
Project Coordination
- Assist Project Manager in planning, tracking, and reporting project progress.
- Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.
- Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders.
- Follow up on deliverables, work completion, and deadlines.
- Assist in sourcing materials and liaising with procurement for delivery schedules.
- Maintain proper filing of project documents (physical and digital).
Administrative Duties
- Handle office administrative tasks such as filing, scheduling meetings, and maintaining records.
- Manage office supplies, staff attendance records, and petty cash claims.
- Prepare and submit claims, invoices, and payments related to projects.
- Handle correspondence such as emails, letters, and phone inquiries.
- Support HR and finance departments with staff documentation, timesheets, and payroll data as needed.
Requirements:
- Proven experience in project coordination and/or administrative role.
- Minimum Diploma in Business Administration, Project Management, or related field.
- Proficient in MS Office (Word, Excel, PowerPoint) and document management.
- Strong communication and interpersonal skills.
- Highly organized with attention to detail.
- Ability to multitask and work independently in a fast-paced environment.
- Experience in construction/marine/O&G industry (preferred but not mandatory).
