Project Admin / Project Support
Responsibilities
1. Project Planning & Scheduling
- Assist the Project Manager in planning project timelines, work schedules, and resource allocation.
- Prepare, monitor, and update project progress schedules using Excel, MS Project, or equivalent tools.
- Support in tracking milestones and ensuring adherence to project timelines.
2. Site Coordination
- Coordinate day-to-day site activities with subcontractors, suppliers, and workers.
- Ensure smooth workflow, timely material delivery, and compliance with work schedules.
- Attend site meetings, record minutes, and prepare progress and coordination reports.
3. Client & Stakeholder Communication
- Act as a liaison between clients, consultants, designers, and internal project teams.
- Communicate client requirements clearly to site personnel and ensure timely updates and follow-ups.
4. Procurement & Material Handling
- Source, evaluate, and order materials based on project needs.
- Track material deliveries and verify site quantities.
- Liaise with suppliers and vendors for quotations, specifications, and delivery schedules.
5. Documentation & Reporting
- Prepare work progress reports, variation orders (VO), and other documentation for project claims.
- Assist in submission of drawings, material samples, and approvals to consultants or relevant authorities.
- Maintain proper documentation and filing of all project-related records.
6. Compliance & Safety
- Monitor workplace safety practices and ensure compliance with Singapore's workplace safety regulations.
- Coordinate permit applications and submissions to authorities (e.g. HDB, BCA, NEA) as required.
7. Additional Duties
- Conduct quality checks and inspections at various project stages.
- Assist in cost estimation, budgeting, and procurement tracking.
- Follow up on defects rectification and handover documentation.
- Prepare and handle CAD drawings when required.
- Perform any other ad hoc duties as assigned by the Project Manager or Management to support project execution and operational needs.
