Job Title: Project Coordinator - Building Maintenance & Renovation (Shopping Mall, Commercial & Industrial)
We are seeking a detailoriented and proactive Project Coordinator to support a diverse portfolio of building maintenance and renovation works, including term contracts, additions/alterations, retrofits, repairs and redecorations, reinstatement, waterproofing, painting, sealant work, sanitary and plumbing, hacking/concreting for pathways and carparks, and minor electrical repairs. Projects are primarily located in shopping malls and commercial/industrial facilities. The successful candidate will coordinate across multiple trades, ensure safety and quality, and help deliver projects on time and within budget.
Key Responsibilities
- Assist in planning, scheduling, and coordinating projects across multiple work streams (maintenance, A&A, retrofits, repairs/redecoration, reinstatement, waterproofing, painting, sealants, plumbing, hacking/concreting, and minor electrical works) to meet client requirements and timelines.
- Support tender preparation, supplier quotation management, material sourcing, and printing/packaging of tender documents when needed.
- Manage procurement coordination, including issuing POs, tracking delivery, and updating project records in Smartsheet.
- Apply for and track Permit to Work (PTW), conduct risk assessments, and support site safety compliance.
- Oversee on-site coordination with subcontractors and suppliers, attend site meetings, and document progress with photos and reports.
- Perform quantity take-offs (QS) from drawings for material planning (e.g, lighting, HVAC troffers, raised access floors) and support BOQ inputs.
- Maintain project documentation, change logs, progress reports, and close-out support (as-built docs, warranties).
What We're Looking For
- Relevant experience in project coordination for building maintenance, fit-outs, or renovation projects in malls, commercial, and industrial environments.
- Familiarity with procurement processes, subcontractor coordination, and basic QS/BOQ understanding.
- Strong organizational and multitasking skills with meticulous attention to detail.
- Good communication and stakeholder management abilities.
- Proficiency in project management tools (Smartsheet, Microsoft Office) and willingness to learn industry-standard software (e.g., ARIBA if applicable).
- Safety-conscious with a basic understanding of PTW processes and risk assessment practices.
- Diploma or degree in Construction Management, Civil/Mech/Elec Engineering, or a related field is preferred relevant experience may compensate.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work on high-profile commercial developments and large-scale maintenance projects.
- Career development and exposure to tendering, procurement, and on-site coordination.
- Collaborative, safety-focused work environment.
Qualifications and Requirements
- Minimum 3 years of project coordination/administration experience in building maintenance or renovation sectors.
- Ready to work at sites located in malls and commercial/industrial facilities local travel may be required.
- Ability to read drawings and understand material take-offs working knowledge of MS Office and Smartsheet.
- Knowledge of safety regulations, PTW, and basic QA/QC principles.
We are an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
