PROJECT COORDINATOR

KeyResponsibilities

• Coordinate and support the planning, execution and completion of projects from commencement to handover.
• Liaise with clients, consultants, contractors, suppliers and internal teams to ensure smooth project coordination and communication.
• Prepare and maintain project schedules, work plans, progress reports, meeting minutes and other project documentation.
• Monitor project progress, deliverables and timelines, and follow up with relevant parties on outstanding matters.
• Coordinate site activities, meetings, inspections and project-related arrangements where required.
• Assist the Project Manager in tracking project costs, materials, manpower and resources to ensure projects are delivered efficiently.
• Review project requirements, drawings, specifications and other relevant documents, and highlight discrepancies or potential issues.
• Follow up on material orders, deliveries and site requirements to minimise delays to project activities.
• Coordinate with subcontractors and suppliers on work schedules, quotations, deliveries and site matters.
• Assist in preparing quotations, purchase orders, variation orders, progress claims and other project-related documents.
• Maintain accurate records of project correspondence, approvals, submissions, reports and other documentation.
• Identify potential project delays, coordination issues or risks and escalate them to the Project Manager in a timely manner.
• Ensure project activities are carried out in accordance with company procedures, client requirements and applicable safety and quality standards.
• Provide administrative and coordination support to the project team as required.

Requirements

• Relevant experience in events, exhibitions, festive decorations, interior fit-out or project coordination is preferred, although candidates with strong learning altitude are welcome to apply.
• Excellent organizational, communication and interpersonal skills.
• Resourceful, proactive and able to work independently under pressure.
• Strong attention to detail with excellent problem-solving abilities.
• Customer-focused with a positive and professional attitude.
• Able to work flexible hours, including weekends, public holidays and night shifts when required.
• Possess a Class 3 driving licence (advantageous).

We AreLooking For Someone Who Is

• Passionate about creating memorable events and experiences.
• Highly motivated and eager to learn.
• Calm and organized under tight deadlines.
• Responsible, dependable and committed to delivering quality work.
• A strong team player with excellent coordination skills.
• Willing to take ownership and continuously improve.