1 year contract under agency payroll
Location: Depot Road
Basic up to $4200 + HP claims capped at $50
Upon contract completion, incentive of performance bonus up to 1 month salary based on the reporting manager's discretion
Administrative Duties
- Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely
- Organized, schedule, book meetings for financial matters, particularly budget and expenditure
- Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)
- Prepare documentations and reports
- Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner
- Budget Planning and Development
- Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly
- Align budget planning with the scope, timeline and deliverables of the project
Financial Monitoring and Reporting
- Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately
- Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly
- Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management
- Ability to identify variances on expenses, budget utilization vs budget forecast. Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.
- Prepare periodic financial reports including variances on expenditure and budget utilization
- Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year
- Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)
- File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner
Communication
- Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)
- Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports
- Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner
Requirement:
- Singaporean (Required to clear cat 2A G50 clearance & pre-employment check)
- 3 - 5 year experience in budgeting, forecasting, and reporting
- Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).
- Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.
- Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.
- Knowledge of Power BI or Tableau and Qlik Sense (optional).
- Available in short notice or immediate will be an advantage
- Need to serve 2 months notice if hired for this project
ES Recruitment Pte Ltd (09C4235)
Hong Chiew Guat (R1219860)
