Project Admin (Budget & Finance)

We are seeking for a Singaporean to join our client's team through ES Recruitment as a Project Admin for a 1 year contract under employment agency payroll.

Working Location: Ang Mo Kio area & Project client site

Salary up to $4650 (company do not provide bonus)

Budget Planning and Expenditure Reporting

• Collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed reports on project budgets at regular intervals (daily/monthly/quarterly) or as specified by the Authority.

• Align budget planning with the scope, timeline and deliverables of the projects.

• Update the relevant systems/spreadsheets daily/weekly/monthly to capture the budget and expenditure timely and accurately

• Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly. Perform Data Analytics on the financial data and generate reports on expenditure versus budget planned regularly for management review.

• Identify variance amounts and variance reasons for budget forecast quarterly.

• Conduct data analytics and prepare periodic financial reports including variances on expenditure and budget utilization. Developing visualization on the financial data to convey the information in a clear and concise manner, and to identify trend, patterns or insights.

• Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year.

• Gather procurement related documents such as purchase orders, Certificate of Completions from projects POCs and file them into the Authority's designated e-filing system regularly.

• Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external).

• Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports.

• Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner.

Administrative Duties

• Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely and in a structured manner.

• Organized, schedule, book meetings for financial matters.

Asset Accounting

• Consolidate Asset Accounting records by working with PMTs to organize and/or reconcile asset capitalization/accounting records.

Requirement:

• Singaporean only (must clear project clearance and pre-employment check)

• At least 5 years of budgeting experience with the following skillsets:

• Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).

• Proficient in Microsoft Sharepoint, such as creation of web pages, customization of Share point List and management of site permissions.

• Proficient in Microsoft Power Point for creation of presentation material for management.

• Knowledge of Power BI/Tableau/Qlik Sense for creation of dashboards.

ES Recruitment Pte Ltd (09C4235)

Hong Chiew Guat (R1219860)